Wedding Planners in Santorini

Why Hire a Wedding Planner in Greece

Aside from coordinating logistics, a skilled planner also helps integrate Greek cultural elements, from bouzouki music to the ceremonial crown exchange for Orthodox weddings. They manage timelines, confirm vendor contracts, and solve on-the-day issues discreetly. Think of them as a project manager, design consultant, and troubleshooter rolled into one. Their top priority is to let you stay focused on the joyous moments, instead of worrying about minor snags.

Key Tips for Selecting Your Ideal Planner

1. Review Past Work: Most Greek planners showcase real wedding galleries on their websites or social media. Look for full event coverage to see if their style remains consistent throughout the day.

2. Prioritize Personality: You’ll communicate closely for months. A friendly rapport and clear communication are critical for a smooth partnership.

3. Local Expertise: Opt for a planner who regularly works in your chosen region or island. They know the best venues, potential challenges (e.g., high winds in Mykonos), and top-rated vendors nearby.

Budget & Service Options

Planners in Greece often provide packages ranging from day-of coordination to full-service planning. Basic coordination might start around €1,000, covering on-the-day execution and final vendor confirmations. Comprehensive packages can exceed €3,000, especially for large or high-end weddings on sought-after islands. Always clarify what’s included: some planners handle décor design, guest accommodations, and extra events like a welcome dinner or day-after brunch. Carefully compare offers to find a balance that suits both your vision and budget.

Timeline & Coordination

Given the popularity of Greek summer weddings, it’s wise to book your planner 9-12 months in advance. They’ll help you secure key vendors early—like photographers or caterers—before dates fill up. Once hired, your planner typically creates a master schedule, ensuring that dress fittings, florist meetings, and travel logistics happen in a practical order. On the wedding day, they’ll oversee everything: vendor arrivals, décor setup, and final touches, so you can savor every second. By investing in a trusted wedding planner, you’ll transform a complex process into a joyful Greek celebration that you and your guests will remember fondly.

Q: How far in advance should we book a wedding planner in Greece?
A: If you’re planning a summer wedding or a ceremony on popular islands like Santorini or Mykonos, aim for 9–12 months ahead. Prime weekends fill up quickly, especially between June and September. If you have a shorter timeline, a planner can still help, but flexibility with dates, venues, or midweek celebrations might be necessary.

Q: What services are typically included in a planner’s package?
A: Common inclusions are venue and vendor sourcing, contract negotiations, budget management, and day-of coordination. Some planners also provide design concepts, handle guest accommodations, or organize extra events (like rehearsal dinners). Always review the proposal to see if décor items, travel expenses, or staffing fees come separately.

Q: We already have a venue coordinator. Do we still need a wedding planner?
A: A venue coordinator usually handles on-site responsibilities—setup in their space, coordinating in-house catering, and ensuring their property’s rules are followed. A wedding planner, on the other hand, manages the entire event: scheduling hair and makeup, confirming your band’s arrival, and troubleshooting any off-site issues. If you want cohesive oversight from start to finish, investing in a planner is worth it.

Q: Can a wedding planner help with Greek traditions and religious ceremonies?
A: Absolutely. Whether you’re planning an Orthodox service with stefana crowns or want to include local customs—like smashing plates or offering sugared almonds (koufeta)—a planner familiar with Greek culture will guide you on what’s needed. This includes liaising with the church for required documents or finding a local band for traditional dances.

Q: How do planners typically structure their fees?
A: Many charge a flat rate based on the size and complexity of your wedding. Others use a percentage of your total budget (often around 10–15%). Some offer smaller à la carte or partial-planning packages. If the planner must travel to your island, confirm if transport and accommodations are extra.

Q: Do we need a planner for a small or elopement-style wedding?
A: Even an intimate gathering can benefit from a planner’s support, especially if you’re unfamiliar with Greek venues or legalities. Some planners specialize in micro-weddings, offering straightforward packages that cover the essentials—officiant, simple décor, a photographer, and a dinner reservation. If your event is tiny, consider at least day-of coordination to ensure you’re not juggling last-minute details.

Q: Will our planner arrange group activities or accommodation for guests?
A: Often, yes. Planners can coordinate airport transfers, book hotel room blocks, and set up excursions—like a wine tour in Santorini or a beach day in Naxos. Discuss any group events you’d like to host (welcome drinks, farewell brunch) so they can incorporate these into the schedule and manage RSVPs or reservations accordingly.