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Wedding Guest List: When to do the final count

The final number of guests affects not only the cost of your wedding but also the reservations for the reception venue, catering, transportation and other details of the day.

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EasyWedding Team

April 24, 2024

Wedding Guest List: When to do the final count

Are you a wedding vendor?

Planning a wedding is a process full of details and deadlines, with the final guest list being one of the most critical. The final number of guests affects not only the cost of your wedding but also reservations for the reception venue, catering, transportation and other details of the day. But when do you need to know that final number? Let's see how you can plan efficiently!

Deadline

wedding guests
Photo by:Aneza Photography

The final guest list should be ready about 2 to 3 weeks before your big wedding day. This gives your vendors, such as your reception venue and caterer, enough time to adjust their preparations based on the exact number of people attending.

Contacting Suppliers

wedding guests
Photo by: Μαγδαληνή Κούρτη

It is critical to communicate the final number of guests to your vendors as soon as possible. This means you should have finalized invitations and received all responses from your wedding guests before this deadline.

Tips for Managing the Guest List

wedding guests
Photo by:alesskikinas.com

Use Digital Tools

Tools like online wedding planning platforms can make the process simpler by allowing you to track responses and update your vendors automatically. With easywedding.gr free online invitation you can easily see your guests' responses!

Set a Clear Response Limit

Set a clear deadline for your guests to respond and communicate it clearly in your e-invitation to avoid last minute changes.

Plan for the Unforeseen

Always provide a small number of extra guests for unforeseen circumstances. Talk to your vendors about the possibility of last-minute adjustments.

Proper planning and timely communication with guests and vendors are keys to the success of your wedding. By following these steps, you can ensure that your big day is as stress-free and enjoyable as possible for you and your beloved guests. Let love and joy guide your wedding planning so that you can join your lives together in the most magical way possible.

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